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Submission Process

Step 1 - Create an Account: To get the ball rolling, if you don't yet have an account, click HERE to create one.


Step 2 – Select Your Non-Custom Items: Submissions to CAS are easy – just like shopping at Amazon!  We have prepopulated listings with images for various types of toys and video games we have previously received for archiving, which are organized by toy line (e.g., Star Wars, GI Joe, MASK, etc.) and certain sub-categories thereof (e.g., action figures, playsets, etc.).  To access those listings, select “Archiving” on the home page.  Once there, select the "Grading and Archiving" tab on the left side of the page and you will find the various categories on the left side of the page.  Or you can search for items you are submitting in the search bar on the top left side of the page.  All you have to do is select items you are submitting if you see them in our listings, and add them to your cart.  Easy as pie!


Step 3 – Provide Information to Us for any Custom Items / Items We Haven’t Graded Yet:  For items you don’t see in our listings because you have a custom request / we haven't received the item yet for archiving from another collector, you should select "Have a Toy We Haven't Graded Yet?"  After you select such category, please fill in all the requested information. Please remember to be precise and include any notes about how you want the item(s) displayed.  It makes the creation of your custom / new order easier, with precision, and, most importantly, exactly how you want it. 


Step 4 – Pay Your Invoice: 


Non-custom items:  If we have already graded at least one of the items you are submitting (i.e., they are not “custom”), you will immediately have an amount to pay for such item(s) at the initial check out. 


Custom items:  If there are any “custom” items you want us to preserve, there won’t be an invoiced amount associated with such item at the initial check out.  Once you send us those items along with your non-custom items (or by themselves if you are submitting only custom items), we will examine them and send you via email an invoice for these custom items as soon as we can – typically, in a few days – once we determine the cost based on, among other reasons, the amount of acrylic required and the complexity of the design. 


MAKE SURE TO CHECK AND CONFIRM THE INSURANCE AMOUNT LISTED FOR EACH ITEM AT CHECK OUT.  The return insurance amount you select for each item is the exact amount of insurance we will add to your package for each such item when we ship your items back to you.  Please be aware this will be the maximum insurance amount for any claim of damage or loss in transit.  CAS is not responsible for, and does not control, any loss or damage to your items in transit back to you.


Step 5 – Print Your Packing Slip:  Once you have submitted your online order, a prompt will remind you to go to “My Account” and print out the packing slip associated with your order, which you can find under “Account Dashboard.”  Including the packing slip inside your box of items to us allows us to scan the packing slip, and doing so automatically sends an email to you (at the email you provided when you established your account) to let you know that we received your items with no issues. Since these emails are system-generated, sometimes they have gone to collectors' junk email, so make sure to check your junk or spam email folder as well if you don't receive the email in a few days after you sent your items.  You can also add info@collectorarchive.com to your online contacts to make sure the emails don’t go to your junk mail folder.


Step 6 – Send Us Your Items:  Send both your custom and non-custom items to us for archiving!  We suggest you use copious amounts of bubble wrap and other packing materials to protect your items in transit, and that you purchase insurance (at the replacement cost of the items) to protect against loss or damage in transit on the way to us.  Of course, the choice of carrier for the trip to us is up to you.  And don’t forget to include the packing slip!